Features in SAP Business One system

SAP Business One provides a complete set of tools to help manage and streamline your financial operations. It automates daily accounting tasks such as maintaining ledgers and journal entries, supports tax calculations, and allows for multi-currency transactions.

• Accounting - automatically handles all essential accounting processes, such as journal entries, accounts receivable, and accounts payable.
• Control - accurately manage cash flow, track fixed assets, control budgets, and monitor project costs.
• Simplification - manage fixed assets with the virtual fixed asset function, freeing you from repetitive manual data entry.
• Payments - quickly process reconciliations, bank statements, and payments through various methods including checks, cash, and bank transfers.
• Financial reporting and analysis - generate standard or custom reports from real-time data for business planning and audits.

Acquiring new customers is crucial for success, but maximizing relationships with existing customers is equally important. SAP Business One provides tools to help you effectively manage the entire sales process and customer lifecycle—from initial contact to final sale, and through post-sale service and support.

• Sales & Opportunity Management - Efficiently track opportunities and activities from initial contact to deal closure.
• Marketing Campaign Management - Create, manage, and analyze your marketing activities.
• Customer Management - Store all your important customer data in one place. Synchronize and manage customer contacts stored in Microsoft Outlook.
• Service Management - Efficiently manage warranty and service contracts, and quickly log and respond to service calls.
• Reporting & Analysis - Generate detailed reports on all aspects of the sales process, including forecasting and tracking.
• Flexibility - Manage your sales with the SAP Business One mobile app.

Every small business needs a systematic approach to managing the procurement process, from requesting supplier quotes to generating purchase orders and paying suppliers. SAP Business One helps manage the entire order-to-payment cycle, including receipts, invoices, returns, and payments.

• Purchasing - Create purchase requests, POs, and goods receipts; link purchasing documents and view document information for auditing purposes; and manage returns, additional costs, and multiple currencies.
• Master Data Management - View account balances and analyze purchases while maintaining detailed purchasing information with price lists and tax details.
• Inventory and Accounting Integration - Achieve real-time synchronization of goods receipts and inventory stock levels.
• Accounts Payable Processing - Handle invoices, cancellations, and credit memos with PO references; plan your material needs and schedule your purchases accordingly.
• Simplified Reporting - Generate reports with real-time data and display them in various report formats or dashboards.

SAP Business One provides accurate information about incoming and outgoing shipments, inventory, and item locations. You can price inventory using standard, moving average, FIFO, and other methods; track inventory levels; and monitor transfers in real time. You can view real-time inventory updates and check availability, as well as manage standard and special pricing. You can also apply quantities, cash discounts, and run reports to reveal their impact.

• Warehouse & Inventory Management - Manage inventory using various costing models, maintain item master data, and use multiple units of measurement and pricing.
• Warehouse Location Management - Manage inventory across multiple warehouses, dividing each warehouse into various sub-locations, set up allocation rules, optimize warehouse movements, and reduce picking times.
• Receiving & Issue Control - Record receipts and issues of goods; track warehouse locations and transfers; enable consignment, shipping, and other orders; and conduct inventory counts and cycle counts.
• Production Planning & Material Requirements - Create and maintain multi-level bills of materials (BOM), manually or automatically issue production orders via back-flush, and maintain global pricing for BOMs.
• Reporting - Generate reports with timely data and display them in various formats or dashboards.

SAP Business One provides powerful analytics and reporting tools. It includes a free and fully integrated version of SAP Crystal Reports® for SAP Business One, allowing you to gather data from multiple sources and create timely and accurate reports based on company-wide data.

• Create & Customize Reports - Access data from various sources, create new reports, and customize existing reports with different layouts with minimal IT costs.
• Interactive Analysis - Use standard MS Excel features to generate reports and view your business from new perspectives.
• Advanced Reporting - Leverage powerful visualizations by integrating on-demand reporting with SAP Business One.